2020 Rules and Regulations
The submission deadline has been extended to Tuesday, February 25, 2020 at 11:59 p.m. EST.
Please note that the LHRD Rules and Regulations have been substantially updated for the 2020 event. Ensure you read through the Rules and Regulations carefully before submitting your abstract.
General Information & Participation Requirements
Abstract Submission Details
Abstract Submission Format
Abstract Scoring Criteria
Abstract Research Categories
Feature Platform Presentation - Guidelines
Poster Presentation - Guidelines
The Lucille & Norton Wolf LHRD Trainee Publication Awards
Contact Information
Submit Your Abstract
London Health Research Day (LHRD) 2020 will be held on Tuesday, May 5, 2020.
Abstract submissions for London Health Research Day are open to:
*Clinical fellows are eligible to submit research that is hypothesis-driven only. Chart reviews are not eligible for submission.
**Undergraduate students are not considered research assistants or associates, and cannot display a poster.
The deadline for abstract submissions has been extended to Tuesday, February 25, 2020 at 11:59 p.m. EST. Only one submission per person is permitted. The submitted abstracts must represent the trainee’s research.
The event location can accommodate up to 400 poster presentations for the day. In the rare event that more than 400 poster abstracts are submitted, the abstracts will be subject to a post-submission review by the LHRD Academic Committee (or their delegates) to reduce the total number of poster presentations to a maximum of 400. The Academic Committee therefore reserves the right to approach individuals regarding the inclusion of their abstract in the overall program for the day. The LHRD Academic Committee, which consists of members from Lawson, Schulich and Faculty of Health Sciences (students, post-doctoral fellows, research associates and faculty members), and the new LHRD Judging Committee (graduate students) will help facilitate adjudication for all abstracts submitted.
Trainees must indicate whether they are interested in participating in the oral presentations (feature platform presentations) or poster presentations. If a trainee is interested in delivering a poster presentation, they must also indicate whether they wish to be judged or not. This is to be indicated under the heading “Please select which type of presentation you’re interested in delivering.” Please see Abstract Scoring Criteria for details on the abstract ranking process.
New this year, you are required to submit both a scientific abstract and a lay abstract. In addition, the submission must include a clear statement of the role that the submitting author had in the generation of the data that will be presented. The online system contains mandatory fields such as: trainee’s/scholar’s full name, work email, organizational affiliations, academic program, area of research, abstract title, author names, and name(s) of supervisor(s). Trainees/scholars must only present work they completed themselves.
The maximum length for your scientific abstract is 3500 characters. Do not include your name, title, supervisor, role and authors in this field. Please also note that the 3500 character limit includes spaces and the mandatory headings. This is the abstract that will be used by each program/department to select platform and judged poster presentations. Submissions must be text-based only. Images will not be accepted.
All abstracts are to be submitted online and include the mandatory five main headings. You must include the following sections in order to qualify for submission:
Your lay abstract will be catered towards a general scientific audience and should avoid the use of jargon and abbreviations. This is the abstract that will be published on the LHRD mobile app for participants. The maximum length of your lay abstract is 1000 characters. Your lay abstract must be formatted as one single paragraph without headings.
The LHRD Academic Committee will request that each department adjudicate their own abstracts. The top 40 abstracts from all those submitted will be selected for oral presentations. A maximum of 150 additional abstracts will be selected for evaluated poster presentations (quantity dependant on number of registered judges for event day). Abstracts will be scored based on the following criteria, for a total of 50 potential points:
Only original trainee work will be considered for judging.
The following categories will be used when assigning rooms for platform sessions and placement of posters during the poster sessions. The LHRD organizers reserve the right to adjust categories if required, depending on the entries received. Please select the category that best fits your research.
For those selected to give an oral presentation, guidelines are as follows:
Presenters will be randomly divided into eight groups and will compete against the other presenters in their room. Presentations will be evaluated by a panel of three judges based on the following criteria, for a total of 100 potential points:
First place prizes in the amount of $400 and second place prizes in the amount of $200 will be awarded to the top-scoring presentations in each room for each session (sixteen awards in total).
View a sample evaluation form for Feature Platform Presentations.
*Please note that guests and other participants will be encouraged to provide you with feedback on your poster and presentation.
At LHRD, upon registration, students will be informed if they have been selected for evaluation. Up to three judges will evaluate each poster selected for evaluation (up to 150 posters will be evaluated). Students are expected to prepare a two-minute pitch to provide an overview of their research. You must be able to tailor your presentation for both scientific and lay audiences. Judges will determine whether the presentation is worthy of an award and, if so, they will provide a detailed breakdown and final score to the LHRD organizers. Scores may be normalized to a standardized presentation.
Posters will be evaluated on the following criteria (score out of 15 per category below) for a total of 45 potential points:
Prizes in the amount of $200 will be awarded to the top-scoring poster presentations (up to 12 prizes may be awarded).
View a sample evaluation form for Poster Presentations.
The Lucille & Norton Wolf London Health Research Day Trainee Publication Awards
Thanks to the personal generosity of Lucille and Norton Wolf, we are pleased to issue a call for The Lucille & Norton Wolf London Health Research Day Trainee Publication Awards. These awards will be announced at London Health Research Day on Tuesday, May 5, 2020 at RBC Place London.
The Lucille & Norton Wolf London Health Research Day Trainee Publication Awards have been created to recognize the outstanding research discoveries of trainees, postdoctoral scholars, medical residents and clinical fellows working in labs across Schulich School of Medicine & Dentistry, including Robarts Research Institute, and Lawson Health Research Institute.*
*Please note that undergraduate students and Faculty of Health Sciences trainees are not eligible to participate.
Up to four awards in the amount of $1,000 will be provided to the top-scoring trainee peer-reviewed publications that have appeared in press from January 1, 2019 to December 31, 2019. All trainees and students as described above are eligible to apply. To do so:
For questions, please contact Janelle Pritchard at jpritch7@uwo.ca or 519.661.2111 ext. 80389 or Sheila Fleming at sheila.fleming@lawsonresearch.com or 519.646.6100 ext. 64672.
The call for abstracts is now closed. Trainees will be notified of presentation assignments by early April.